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Approvals & Backofficefree

AI Work Permit Approval & Safety Compliance Management System

by Rahul JoshiUpdated Aug 2026
RequiresSlackGoogle SheetsGoogle SheetsGmailGmailOpenAI
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ErOn Workflow ErrorOn Workflow Err…Slack – Send Error Alert1Slack – Send Er…IfRoute on Supervisor DecisionRoute on Superv…Update Permit Log – ApprovedUpdate Permit L…CoGenerate Permit HTML DocumentGenerate Permit…Email Approved Permit to WorkerEmail Approved …ScExpiry Scheduler (Every 15 min)Expiry Schedule…Fetch Approved Permits from RegisterFetch Approved …IfRoute on Expiry or 30-min ReminderRoute on Expiry…Send Permit Expiry NotificationSend Permit Exp…Send 30-min Expiry ReminderSend 30-min Exp…Update Permit Log – RejectedUpdate Permit L…WeWork Permit FormLog Permit Submission to SheetLog Permit Subm…Fetch Active Permits for Conflict CheckFetch Active Pe…AgAggregate Active PermitsAggregate Activ…GPT-4o Permit Conflict CheckGPT-4o Permit C…CoParse GPT Conflict ResponseParse GPT Confl…IfConflict Detected?Conflict Detect…Send Conflict Block Email to WorkerSend Conflict B…CoPrepare Approval Data1Prepare Approva…Send Approval Request to SupervisorSend Approval R…CoEvaluate Permit Expiry StatusEvaluate Permit…1
1/5
FLOWS
STEPS · 1
Starts on a Error event

On webhook submissions, evaluates work-permit requests with OpenAI, logs approvals to Google Sheets, and notifies approvers via Slack and Gmail.

Tags

eventadvancedSlackGoogle SheetsDocument ExtractionAI Summarizationdiscoveredpending-review
Connects
SlacksheetsGoogle SheetsgmailGmailOpenAI
CategoryApprovals & Backoffice
Triggerevent
Complexityadvanced
Nodes23
AddedJun 27, 2026