Gmail workflows
2,590 results — 304 downloadable workflow files, 2,286 source-linked n8n references
Reach out via Email to new form submissions that meet a certain criteria
Use case When collecting new leads via a form, you need to follow up on new submissions. Often, this required a lot of manual work that includes reviewing each submission, checking if they meet your criteria and then outreaching. With this workflow you can do all of that fully automatically and save a lot of your valuable time. What this workflow does This workflow runs every time you're receiving a new submission from an n8n form. It then filters out typical personal emails (such as Gmail, Hotmail, Yahoo etc.) before enriching the submission via Clearbit. It then checks, if the company of the submitter is a B2B company and has more than 499 employees. If it does, it sends an email via Gmail to the user. Setup Add the Clearbit and Gmail credentials Click on Test Workflow Enter your own email (which needs to be a business email to work) in the Form Check your email Once you're happy don't forget to activate this workflow How to adjust this template Replace the form trigger with your form provider of choice (e.g. Typeform, SurveyMonkey, Google Forms etc.) Adjust the criteria to your needs via the If node Adjust the email you're sending in the Gmail node
Collect and Enrich Form Leads to Gmail, Google Sheets and Discord
Product Introduction: You can create a form on n8n through which you can collect leads from interested user's. You can also verify each user's email address to validate whether it's a valid email to make sure it lands on their inbox(suitable for those who have newletter / want's to send bulk email) The leads with valid email will then get saved as a leads with the relevant field data to gmail, google sheets and discord(through webhook). You can add/remove any integration you feel like. Setup Guide: Create Your Form: Begin by logging into your n8n account and navigating to the workflow editor. You can then customize your form fields to gather relevant information from your prospects, such as name, email address, and any additional data you require. Email Verification: After collecting the lead data, add an Email Verification node to validate each user's email address. This crucial step ensures that only genuine and deliverable email addresses are included in your lead database, maximizing the effectiveness of your outreach efforts. We have used hunter.io service in this, you can change it to any other service you need. Save Leads: Next, incorporate nodes to save your verified leads
Send multiple emails in Gmail directly via Google Sheets
Send multiple emails in Gmail directly via Google Sheets [Video for workflow process](https://www.canva.com/design/DAF8VnLBBQA/BKog1CSHs7_goAYse3mEzQ/watch?utm_content=DAF8VnLBBQA&utm_campaign=designshare&utm_medium=link&utm_source=editor ) In today's fast-paced digital world, businesses are constantly seeking ways to streamline their processes and enhance customer engagement. One powerful tool that facilitates these goals is n8n, an automation platform that allows users to create workflows to automate tasks and workflows. Benefits of the Workflow: Efficiency**: By automating the process of sending emails to customers based on data from Google Sheets, this n8n workflow significantly reduces manual effort and saves time. Accuracy**: The workflow ensures that emails are sent to the right recipients at the right time by filtering items based on specific conditions and the current date. Personalization**: Personalized emails can be sent to customers based on the information provided in the Google Sheet, resulting in enhanced customer engagement. Real-time Updates**: The workflow updates the Google Sheet with the status of the sent emails, providing real-time insights into the communica
CStreamline data from an n8n form into Google Sheet, Airtable and Email Sending
Streamline data from an n8n form into Google Sheet Airtable and and Email Sending Video for workflow process This workflow facilitates efficient data collection and management by leveraging the capabilities of various nodes within the n8n platform. It commences with the n8n Form Trigger node, where users provide their name, location, and email address. Subsequently, the data seamlessly flows through nodes like Google Sheets, Code, Set, Airtable, Gmail, and Gmail1 for processing and storage. n8n Form Trigger:** Gathers user input data, including Name, City, and Email. Google Sheets:** Manages data operations related to Google Sheets. Code:** Executes JavaScript code to manipulate data fields. Set:** Formats and sets data values for further processing. Airtable:** Facilitates data operations specific to Airtable. Gmail:** Sends custom emails to the provided Email address. Gmail:** Sends additional emails using different templates. Each node within the workflow performs specialized tasks such as extracting date and time fields, formatting data, appending it to Google Sheets and Airtable, and sending personalized emails to the submitter. This streamlined process ensures effective handl
WMonthly live music events newsletter
How it works? This workflows sends you a monthly lists of live music events for a specific location. Events are fetched from songkick.com and delivered to you by email to a provided email address(es). Each event in the list has a link to a full SongKick page where you can see more details about the event and buy tickets for it. Example email: How to set it up? First thing that this workflow needs is a location link for your desired city from the SongKick website. You can get it by following these steps: Visit songkick.com and enter the city name in the search box: From the results page, click the result that contains the location info. These will have the Location tag on top of the location name: Once on the location page, copy the url Back in the n8n workflow page, paste the url in the location parameter of the node called Setup location and email: Second thing it needs is the email address which will receive the monthly list. For this, simply enter it in the email field of the Setup location and email node. If you want to set multiple receivers, simply separate email addresses by ,: Required accounts This workflow requires you to have a properly set up Gmail account that will be
WSuspicious Login Detection
This n8n workflow is designed for security monitoring and incident response when suspicious login events are detected. It can be initiated either manually from within the n8n UI for testing or automatically triggered by a webhook when a new login event occurs. The workflow first extracts relevant data from the incoming webhook payload, including the IP address, user agent, timestamp, URL, and user ID. It then splits into three parallel processing paths. In the first path, it queries GreyNoise's Community API to retrieve information about the investigated IP address. Depending on the classification and trust level received from GreyNoise, the alert is given a High, Medium, or Low priority. This priority is assigned based on the best practices documentation from GreyNoise on how to apply their data to analysis. Once a priority is assigned, a message is sent to a Slack channel to notify users about the alert. The second path involves fetching geolocation data about the IP address using IP-API's Geolocation API and merging it with data from the UserParser node. This data is then combined with the data obtained from GreyNoise. In the third path, the UserParser node queries the Userparse
Monitor Security Advisories
This n8n workflow automates the monitoring and notification of Palo Alto Networks security advisories. It is triggered manually from within the n8n UI or scheduled to run daily at midnight using the Schedule Trigger. The workflow begins by fetching the latest security advisories from Palo Alto Networks' RSS feed. Each advisory is then processed, and relevant information is extracted and categorized, including the advisory type, subject, and severity. The workflow checks the publication date of each advisory to ensure that it was posted within the last 24 hours, filtering out older advisories. The workflow then splits into two paths based on the advisory type: GlobalProtect and Traps. In the GlobalProtect path, advisories related to GlobalProtect are identified and used to create Jira issues. The Jira issues include a summary with the advisory title and a description that provides details about the advisory, its severity, link, and publication date. In the Traps path, advisories related to Traps are recognized, and dummy data (which should be replaced with logic to retrieve valid user emails) is generated for sample purposes. These email addresses are then used to send email notific
WURL and IP lookups through Greynoise and VirusTotal
This n8n workflow serves as a powerful cybersecurity and threat intelligence tool to look up URLs or IP addresses through industry standard threat intelligence vendors. It starts with either a form submission or a webhook trigger, allowing users to input data, URLs or IPs that require analysis. The workflow then splits into two paths depending on whether the input data is an IP or URL. If an IP was given, it sets the ip variable to the IP; however if a URL was given the workflow will perform a DNS lookup using Google Public DNS and sets the ip variable based on the results from Google. The workflow then checks the obtained IP addresses against GreyNoise services, with one branch utilizing GreyNoise RIOT IP Lookup to assess IP reputation and association with known benign services, and the other using GreyNoise IP Context to evaluate potential threats. The results from both GreyNoise services are merged to create a comprehensive analysis which includes the IP, classification (benign, malicious, or unknown), IP location, tags to identify activity or malware, category, and trust level. In parallel, a VirusTotal scan is initiated for the URL/IP to identify if it is malicious. A 5-second
AI: Summarize podcast episode and enhance using Wikipedia
The workflow automates the process of creating a summarized and enriched podcast digest, which is then sent via email. Note that to use this template, you need to be on n8n version 1.19.4 or later.
Suggest meeting slots using AI
The purpose of this n8n workflow is to automate the process of identifying incoming Gmail emails that are requesting an appointment, evaluating their content, checking calendar availability, and then composing and sending a response email. Note that to use this template, you need to be on n8n version 1.19.4 or later.
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Send labeled email to a Notion database
This workflow sends the contents of an email to a Notion database. The email must be labeled with a specific label for the workflow to trigger. The email subject will be the title of the Notion page, and a snippet of the email body will be the content of the Notion page. The email link will be added to the Notion page as a property. Prerequisites Notion account and Notion credentials. Google account and Google credentials. How it works On scheduled intervals, find all emails with a specific label. For each email, check if the email already exists in the Notion database. If it does not exist, create a new page in the Notion database, otherwise do nothing. When the task in the Notion database is checked off, the label will be removed from the email. Setup This workflow requires that you set up a Notion database or use an existing one with at least the following fields: Title (title) Thread ID (text) Email thread (URL) Additionally, create a label that will be used to trigger the workflow in Gmail. In this workflow, the label is called "Notion".
Send a ChatGPT email reply and save responses to Google Sheets
This workflow sends a OpenAI GPT reply when an email is received from specific email recipients. It then saves the initial email and the GPT response to an automatically generated Google spreadsheet. Subsequent GPT responses will be added to the same spreadsheet. Additionally, when feedback is given for any of the GPT responses, it will be recorded to the spreasheet, which can then be used later to fine-tune the GPT model. Prerequisites OpenAI credentials Google credentials How it works This workflow is essentially a two-in-one workflow. It triggers off from two different nodes and have very different functionality from each trigger. The flow triggered from On email received node is as follows: Triggers off on the On email received node. Extract the email body from the email. Generate a response from the email body using the OpenAI node. Reply to the email sender using the Send reply to recipient node. A feedback link is also included in the email body which will trigger the On feedback given node. This is used to fine-tune the GPT model. Save the email body and OpenAI response to a Google Sheet. If a sheet does not exist, it will be created. The flow triggered from On feedback giv
WMove data between JSON and spreadsheets
This workflow illustrates how to convert data from JSON to binary format and import JSON data or files into Google Sheets or local spreadsheets.
Import a JSON file from Gmail into a spreadsheet
This workflow imports a JSON file from an email attachment and saves the content into a spreadsheet.
Upload invoices from Gmail to Google Drive
Upload invoices from Gmail to Google Drive daily
Capture leads in HubSpot from Typeform
This workflow is triggered when a typeform is submitted, then it saves the sender's information into HubSpot as a new contact. Typeform Trigger: triggers the workflow when a typeform is submitted. Set: sets the fields for the values from Typeform. HubSpot 1: creates a new contact with information from Typeform. IF: filters contacts who expressed their interest in business services. HubSpot 2: updates the contact's stage to opportunity. Gmail: sends an email to the opportunity contacts with informational material. NoOp: takes no action for contacts who are not interested.
Process Shopify new orders with Zoho CRM and Harvest
This workflow is triggered when a new order is created in Shopify. Then: the order information is stored in Zoho CRM, an invoice is created in Harvest and stored in Trello, if the order value is above 50, an email with a discount coupon is sent to the customer and they are added to a MailChimp campaign for high-value customers; otherwise, only a "thank you" email is sent to the customer. Note that you need to replace the List ID in the Trello node with your own ID (see instructions in our docs). Same goes for the Account ID in the Harvest node (see instructions here).
Clean out unwanted emails from Gmail
Workflow to clean out unwanted email from Gmail. Further information here.
Get an mp4 attachment from Gmail to Google Drive
This simple workflow allows you to get an mp4 attachment from gmail email and then upload it to Google Drive to get attachment webview link.
Manage attendee registrations and send emails
n8nConf Companion workflow for blog post
Send email via Gmail on workflow error
Send an email via Gmail when a workflow error occurs. The email subject line will contain the workflow name; the message body will contain the following information: Workflow name Error message Last node executed Execution URL Stacktrace Error workflows do not need to be activated in order to be used, but they do need to be selected in the Settings menu of whatever workflows you want to use it. To use this workflow, you'll need to: Create and select credentials in the Gmail node Choose the email recipient(s) in the Gmail node Save and select the created workflow as the "Error Workflow" in the Settings menu of whatever workflows you want to email on error
Set automated labels in Gmail
Explore this workflow on its official n8n template page.