Gmail workflows
2,590 results — 304 downloadable workflow files, 2,286 source-linked n8n references
Audit web pages for SEO issues with Decodo, GPT-4 and Google Sheets
What this workflow does This workflow automatically audits web pages for SEO issues and generates an executive-friendly SEO report using AI. It is designed for marketers, founders, and SEO teams who want fast, actionable insights without manually reviewing HTML, meta tags, or SERP data. The workflow: Reads URLs from Google Sheets Scrapes page content using Decodo (reliable scraping, even on protected sites) Extracts key SEO elements (title, meta description, canonical, H1/H2, visible text) Uses an AI Agent to analyze the page and generate: Overall SEO status Top issues Quick wins Title & meta description recommendations Saves results to Google Sheets Sends a formatted HTML executive report by email (Gmail) Who this workflow is for This template is ideal for: SEO consultants and agencies SaaS marketing teams Founders monitoring their landing pages Content teams doing SEO quality control It focuses on on-page SEO fundamentals, not backlink analysis or technical crawling. Setup (step by step) 1. Google Sheets Create an input sheet with one URL per row Create an output sheet to store SEO results 2. Decodo Add your Decodo API credentials The URL is automatically taken from the input she
Automated Digital Certificate Creator & Validator with PDF Generation
A complete workflow to create, send, and verify digital certificates fully automated with n8n.Perfect for courses, events, onboarding, internal training, or product education. Visit my website for the: full deploy guide) See my Templates on Github: paoloronco/n8n-templates) Example-certificate ✔ 1. Certificate Generation When a POST webhook request arrives, the workflow: reads name, surname, course, and email generates a unique Certification ID saves everything in the Data Table ✔ 2. Data Storage Every issued certificate is recorded in an n8n Data Table containing: Name Surname CertificationID This creates a permanent, searchable certificate registry. ✔ 3. PDF Creation Uses PDF Generator API to create a professional PDF certificate from an HTML template: fully customizable (layout, colors, branding) includes candidate data, course, ID, and date ✔ 4. Email Delivery The workflow automatically sends the certificate to the recipient using Gmail OAuth2 with: a predefined subject the PDF attached a customizable message ✔ 5. Verification System A public endpoint /certificationscheck allows: validation of Certification IDs returning the candidate’s name and surname if valid responding with
Automate Lead Response with GPT and Human Approval to Airtable CRM
AI-Assisted Lead Follow-Up With Human Approval This workflow automates your lead response process from end to end. When someone submits your n8n Form, the workflow generates an AI-written follow-up email, sends that draft to your sales team for approval, and then sends the approved email to the lead or marks it as needing revision. All lead details, drafts, approval decisions, and timestamps are stored in Airtable. Ideal For Teams that want AI to draft emails while keeping a human approval step Businesses receiving inbound inquiries that need fast, consistent responses Users building a simple form → email → CRM workflow Teams that want a record of all drafts and approval outcomes What This Template Provides AI-generated follow-up email drafts Human approval flow, using Approve and Reject links Automatic Airtable logging of leads, drafts, and statuses Fully automated pipeline triggered by a simple form submission Setup Steps (5–10 minutes) Connect Your Credentials Gmail Airtable OpenAI Create Your Airtable Table Use the following fields: Name Email Phone Company Name Message Status Email Draft Created On Add Your Airtable Base ID and Table ID Insert them into the Workflow Configurat
Automated Referral Reward System with Email Verification and Visual Coupons
🎁 Verified Referral Reward Notification Workflow Overview Transform your referral program into a fully automated, fraud-resistant system that delivers professional rewards to verified referrers. This workflow combines email validation, dynamic coupon generation with visual design, automated email delivery, and comprehensive tracking—all without manual intervention. What This Workflow Does 1. Receives Referral Submissions Accepts form submissions via webhook (compatible with Jotform, Typeform, Google Forms, or any webhook-enabled form) Captures referrer details, email, referred friend, and campaign information 2. Validates Email Addresses Prevents fraud and abuse by verifying email authenticity using VerifiEmail API Checks for disposable emails, invalid formats, and non-existent addresses Ensures high deliverability rates for reward emails 3. Generates Personalized Coupon Cards Creates unique coupon codes with smart formatting (e.g., REF-JOHN1234) Designs beautiful HTML/CSS coupon cards with gradient backgrounds and professional styling Converts HTML to high-quality PNG images using HTMLCSStoImage API 4. Sends Professional Reward Emails Delivers branded thank-you emails with embedd
Automate Change Request Workflow: Monday.com to Jira with Slack & Sheets
📊 Description Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. 🚀💼 What This Template Does Step 1: Triggers automatically every weekday at 3:00 AM to fetch new or updated change requests from Monday.com. ⏰ Step 2: Extracts key fields (request name, component, risk level, approvers, and description) for structured processing. 🧩 Step 3: Routes each request based on its current status — Pending, Approved, or Rejected. 🔀 Step 4: Sends Slack alerts for pending approvals with detailed context for quick action. 💬 Step 5: Creates Jira tickets for approved requests, ensuring smooth implementation tracking. 🎫 Step 6: Logs all approved requests to Google Sheets for compliance and audit purposes. 📊 Step 7: Sends confirmation emails to requesters with Jira ticket details via Gmail. 📧 Step 8: Automatically creates resubmission items in Monday.com for rejected requests. 🔁 Key Benefits ✅ Eliminates manual approval routing between tools ✅ Centralizes audit trails and implementation data ✅ Accel
Qualify Real Estate Buyer Leads with GPT-4o & Airtable CRM Integration
🧠 How It Works This AI Agent automatically qualifies property buyer leads from form submissions and sends them directly to your CRM. 🔄 Workflow Steps Form Submission Trigger When a user submits their details via a property inquiry form, the workflow is activated. AI Lead Classification The buyer’s input (budget, location, timeline, etc.) is analyzed by OpenAI. Structured data is extracted, and a lead score (0–100) is generated. Lead Qualification Logic Leads with a score ≥ 70 are marked as qualified. Leads with a lower score can be ignored or stored separately for later review. Follow-Up Actions (for Qualified Leads) An email notification is sent to the real estate agent. A record is created in Airtable to act as a lightweight CRM. ⚙️ How to Set Up 1. Form Setup Replace the default trigger with your preferred source: Typeform, Google Forms, Webflow form, etc. Ensure your form collects the following fields: Name, Email, Budget, Location, Timeline, Property Type 2. Connect Your Credentials Add your OpenAI API key for the LLM node Connect your Gmail account for notifications Link your Airtable base & table to store qualified leads 3. Customize Scoring Logic (Optional) Edit the Infor
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Automate Paid Zoom Meetings with Stripe, Gmail & Google Sheets Tracking
Streamline Your Zoom Meetings with Secure, Automated Stripe Payments This comprehensive workflow automates the entire process of setting up a paid online event, from scheduling a Zoom meeting and creating a Stripe payment link to tracking participants and sending confirmation emails. How it Works This workflow has two primary, distinct branches: Event Creation and Participant Registration. Event Creation Flow (Triggered via Form): An administrator submits details (title, price, date/time) via a form. The workflow creates a new Zoom meeting with a unique password. It creates a Stripe Product and a Payment Link. A dedicated Google Sheet tab is created for tracking participants. An email is sent to the event organizer with all the details, including the Zoom link, payment link, and participant list URL. Participant Registration Flow (Triggered via Stripe Webhook): A webhook is triggered when a Stripe payment is completed (checkout.session.completed). The participant's details are added to the dedicated Google Sheet tab. A confirmation email is sent to the participant with the Zoom link and password. A notification email is sent to the event organizer about the new registration. Use Ca
WAutomated Customer Onboarding with HubSpot, Gmail, and AI-powered Scheduling
HubSpot Customer Onboarding Automation Overview Streamline your customer onboarding process with this intelligent automation that triggers when new contacts are created in HubSpot. The workflow automatically sends personalized welcome emails, schedules onboarding calls, and assigns customer success managers - ensuring every new customer receives immediate attention and proper support. What This Workflow Does Core Features Real-time Contact Detection**: Monitors HubSpot for new contact creation events via webhooks Intelligent Email Generation**: Uses AI to create personalized welcome emails based on contact information Automated Calendar Scheduling**: Finds available time slots and schedules onboarding calls with new contacts Smart CSM Assignment**: Automatically assigns contacts to appropriate customer success managers Multi-channel Communication**: Sends HTML-formatted emails with professional styling Calendar Integration**: Full Google Calendar management with attendee invitations Business Value Instant Response**: New customers receive immediate welcome communication Personalization at Scale**: Each email is uniquely crafted based on contact details and company information Proce
Email outreach drafter based on HubSpot data
This n8n template turns a small, targeted HubSpot list into tailored outreach. It scans each contact’s recent Gmail conversations, builds a lightweight persona with AI (tone, goals, pain points, decision style), then drafts a concise sales email aligned to your offer—saved to Gmail as a reviewable draft. Perfect for SDRs and founders who want personalization at scale without writing from scratch. This template was originally created by Jim Le. How it works Manual trigger** starts a controlled run. HubSpot search** pulls a focused list of contacts (e.g., hs_buying_role = DECISION_MAKER). Batch loop** processes contacts one by one. Gmail fetch** grabs up to 20 recent threads from each contact. AI persona extraction** (Information Extractor + Gemini) analyzes messages to capture: decision-making style, communication preferences, goals/motivations pain points, work style, personality traits, buying behavior, values, market awareness Variables node* sets core fields (first name, last name, email) and the *offer** you want to pitch. AI email generation* (Gemini) mirrors the contact’s tone and priorities; outputs *subject* + *HTML body**. Gmail draft** is created for the contact so a rep
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AI-Powered Multi-Platform Social Media Content Factory with Dynamic System Prompts & GPT-4o
Automated Social Media Content Publishing Factory + System Prompt Composition This workflow is a powerful automation for creating and publishing social media content. It uses AI to generate content and images based on external prompts and schemas, and routes the final posts to various social media platforms. How it Works This workflow operates as a "Content Publishing Factory". It generates platform-optimized content for platforms like LinkedIn, Instagram, Facebook, X (Twitter), Threads, and YouTube Shorts. A key feature is its dynamic system prompt and output schema composition, which pulls content from external Google Docs to ensure consistency. The workflow can also create images to match the content and send the final draft for approval via email before publishing. Use Cases Centralized Content Management**: Store and manage all system prompts and schemas in Google Docs for easy team collaboration and version control. Brand Consistency**: Ensure a consistent brand voice across all social media platforms by centralizing brand guidelines and content rules. Automated Publishing**: Automate content creation, image generation, and publishing, reducing manual effort and design bottle
Automate Birthday Discount Emails for E-Commerce using Google Sheets and Gmail
⚙ How It Works & Setup Steps: Automated Birthday Discount How It Works This workflow is a powerful yet simple automation to delight your customers on their birthdays. It runs every day on a schedule you define and automatically pulls data from your customer list on Google Sheets. The workflow then checks to see if any customer has a birthday on the current day. If a match is found, it generates a unique discount code and sends a personalized, celebratory email with the code directly to the customer. This ensures no birthday is ever missed, fostering customer loyalty and driving sales with zero manual effort. Setup Steps Follow these steps to get the workflow running in your n8n instance and start sending automated birthday discounts. 1. Prerequisites You will need a working n8n instance and a few key accounts: Google Sheets:* To store your customer data, including their email address and birthday. The birthday column should be formatted as *MM-dd** (e.g., 08-27). Gmail:** To send the personalized birthday emails to your customers. 2. Workflow Import Import the provided workflow JSON into your n8n canvas. All the necessary nodes will appear on your canvas, ready for configuration. 3
Generate ClickUp Weekly Assignment & Performance Reports with Gmail
Description Automate your weekly task tracking with this n8n workflow that generates professional HTML reports of upcoming assignments and team performance. Fetches tasks from ClickUp, filters by current week, organizes by assignee, and delivers via Gmail. Features: Upcoming assignments with due dates • Urgent/overdue task alerts • Per-assignee breakdown with sprint points • Priority/status badges • Weekly team statistics • Automated Gmail delivery Perfect for project managers and team leads who need weekly visibility without manual reporting. Prerequisites Required: n8n instance (v1.0+) and ClickUp workspace with API access Gmail account with app-specific password ClickUp tasks with assignees, due dates, and priority levels Setup Instructions ClickUp Connection: Create ClickUp credential in n8n using API token from ClickUp Settings > Apps Gmail Setup: Add Gmail credentials with app-specific password (enable 2FA first) Import Workflow: Import JSON and update ClickUp workspace IDs and email recipients Customize: Adjust date filters, priority mapping, and HTML styling as needed Schedule: Test manually, then set recurring schedule (recommended: Monday 9 AM) Perfect for sales teams,
Consolidate Daily Google Form Submissions into One Gmail Recap
Description Receive one clean Gmail recap each day with all Google Forms submissions. The workflow reads your Form-linked Google Sheets, compiles every request submitted today, and sends a single, structured email at your chosen time—keeping your inbox tidy. Context Instead of receiving dozens of individual notifications, consolidate all daily form submissions into one organized email recap. Who is this for? Teams managing multiple incoming requests per day. Managers who want a daily summary instead of real-time alerts. Anyone who prefers to avoid notification spam. Requirements Google account with Forms & Sheets access Google Forms linked to Google Sheets Gmail account with n8n OAuth configured Steps 🗒️ Use the sticky notes in the n8n canvas to: Credentials : Add/verify Google (Sheets) and Gmail credentials in n8n. Schedule : Add a Cron/Schedule Trigger (default: 17:00/ 5PM, your local time). Add Google Sheets node → Read mode. Spreadsheet: select your Form-linked sheet. Build the Recap Body Use a Code (Function) node to assemble a simple HTML list or table from the filtered rows. Send Gmail : Add Gmail node and setup your team inbox / distribution list. For the body, paste the H
CGenerate Platform-Optimized Social Media Content Across 6 Platforms with GPT-4o
Who’s it for This workflow is ideal for marketers, content creators, agencies, and small businesses that want to streamline the process of creating and publishing platform-optimized posts across multiple social media channels. How it works / What it does From a single user prompt, the workflow uses a custom system prompt and schema to generate tailored social media content for LinkedIn, Instagram, Facebook, Twitter (X), Threads, and YouTube Shorts. It creates platform-specific captions, hashtags, calls to action, and even AI-generated image suggestions, then routes the content to the correct publishing channel. How to set up Connect your social media platform credentials in n8n. Add your Google Docs links for the system prompt and content schema. Configure the IMGBB_API_KEY and any other required API credentials. Optionally connect Gmail and Telegram for approval workflows and notifications. Requirements n8n instance (self-hosted or cloud) API credentials for desired platforms Google Docs and Google Drive accounts How to customize the workflow Edit the system prompt and schema in Google Docs to adjust tone, style, and content format for each platform. Modify routing logic or add ne
WAutomatically Send Monthly Sales Reports from Square via Gmail
Automatically Send Monthly Sales Reports from Square via Gmail What It Does This workflow automatically connects to the Square API and generates a monthly sales summary report for all your Square locations. The report matches the figures displayed in Square Dashboard > Reports > Sales Summary. It's designed to run monthly and pull the previous month’s sales into a CSV file, which is then sent to a manager/finance team for analysis. This workflow builds on my previous template, which allows users to automatically pull data from the Square API into n8n for processing. (See here: https://n8n.io/workflows/6358) Prerequisites To use this workflow, you'll need: A Square API credential (configured as a Header Auth credential) A Gmail credential How to Set Up Square Credentials: Go to Credentials > Create New Choose Header Auth Set the Name to Authorization Set the Value to your Square Access Token (e.g., Bearer <your-api-key>) How It Works Trigger: The workflow runs on the 1st of every month at 8:00 AM Fetch Locations: An HTTP request retrieves all Square locations linked to your account Fetch Orders: For each location, an HTTP request pulls completed orders for the previou
Automatic Workflow Error Notifications via Gmail
What this template does Sends you an email (via Gmail) whenever any workflow that references this one fails. The message includes the workflow name/ID, execution URL, last node executed, and the error message. Why it’s useful Centralizes error notifications so you notice failures immediately and can jump straight to the failed execution. Prerequisites A Gmail account connected through n8n’s Gmail node credentials. This workflow set as the Error Workflow inside the workflows you want to monitor. How it works Error Trigger starts this workflow whenever a linked workflow fails. Gmail (Send → Message) composes and sends an email using details from the Error Trigger. Notes Error workflows don’t need to be activated to work. You can’t test them by running manually—errors must occur in an automatically run workflow (cron, webhook, etc.).
WAutomated Gmail Reply Drafts with OpenAI Assistant for Labeled Emails
n8n workflow template description [template] This workflow automatically drafts replies to your emails using an OpenAI Assistant, streamlining your inbox management. It's designed for support teams, sales professionals, or anyone looking to accelerate their email response process by leveraging AI to create context-aware draft replies in Gmail. How it works The workflow runs on a schedule (every minute) to check for emails with a specific label in your Gmail account. It takes the content of the newest email in a thread and sends it to your designated OpenAI Assistant for processing. A draft reply is generated by the AI assistant. This AI-generated reply is then added as a draft to the original email thread in Gmail. Finally, the initial trigger label is removed from the email thread to prevent it from being processed again. Set up steps Connect your accounts: You'll need to connect your Gmail and OpenAI accounts in the respective nodes. Configure the trigger: In the "Get threads with specific labels" Gmail node, specify the label that you want to use to trigger the workflow (e.g., generate-reply). Any email you apply this label to will be processed. Select your OpenAI Assistant: In
Scrape Local Business Directories with Bright Data & OpenAI for Lead Generation
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. This workflow automatically scrapes local business directories (Yelp, Yellow Pages, Google Maps, etc.) to build a structured database of prospects. Stop copying listings by hand—get fresh leads delivered straight to Google Sheets. Overview Using Bright Data, the automation fetches business names, contact details, ratings, and categories for a given city or ZIP code. OpenAI cleans and normalizes the data, while duplicate detection ensures each business appears only once. The result is emailed as a CSV and stored in Sheets for easy filtering. Tools Used n8n** – Workflow orchestration Bright Data** – Handles large-scale directory scraping OpenAI** – Performs entity cleanup and deduplication Google Sheets** – Houses the resulting lead list Gmail** – Sends the CSV file to your inbox How to Install Import the Workflow: Load the .json into n8n. Configure Bright Data: Add your credentials. Set Up OpenAI: Enter your API key. Connect Google Sheets & Gmail: Authorize both integrations. Customize Locations & Categories: Adjust parameters in the Start node. Use Cases Local Lead Generation**: Bui
Automated Amazon Stock Level Tracker with Bright Data MCP and OpenAI
This workflow automatically tracks inventory stock levels across multiple products and suppliers to prevent stockouts and optimize inventory management. It saves you time by eliminating the need to manually check stock levels and provides automated alerts when inventory reaches critical thresholds. Overview This workflow automatically scrapes supplier websites, e-commerce platforms, and inventory systems to monitor real-time stock levels and availability. It uses Bright Data to access inventory data and AI to intelligently parse stock information, detect low inventory alerts, and track supply chain trends. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping inventory and supplier websites without being blocked OpenAI**: AI agent for intelligent stock level analysis and trend detection Google Sheets**: For storing inventory data and tracking stock movements How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Google Sheets: Connect your Google Sheets a
CAutomatically Monitor Competitor Pricing with Bright Data MCP & Google Sheets
This workflow automatically monitors competitor pricing across multiple products and services to track market positioning and pricing strategies. It saves you time by eliminating the need to manually check competitor prices and provides real-time insights into pricing changes and market trends. Overview This workflow automatically scrapes competitor websites and pricing pages to extract current pricing information, product details, and promotional offers. It uses Bright Data to access pricing data without restrictions and AI to intelligently parse pricing information and detect changes over time. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping competitor pricing pages without being blocked OpenAI**: AI agent for intelligent pricing data extraction and analysis Google Sheets**: For storing pricing data and tracking changes over time How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Google Sheets: Connect your Google Sheets account and set up you
Analyze Competitor Content Performance with Bright Data MCP & GPT-4o
This workflow automatically analyzes competitor content performance across various platforms to understand what content resonates with their audience. It saves you time by eliminating the need to manually track competitor content and provides insights into successful content strategies and engagement patterns. Overview This workflow automatically scrapes competitor websites, blogs, and social media to analyze content performance metrics including engagement rates, shares, comments, and audience response. It uses Bright Data to access competitor content without restrictions and AI to intelligently analyze performance data and extract actionable insights. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping competitor content platforms without being blocked OpenAI**: AI agent for intelligent content performance analysis Google Sheets**: For storing competitor content analysis and performance metrics How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Go
Extract customer pain points from support forums with Bright Data & GPT-5.4
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. This workflow automatically monitors customer support forums and Q&A platforms to extract valuable customer insights and pain points. It saves you time by eliminating the need to manually browse through forum discussions and provides structured analysis of customer questions, answers, and recurring issues. Overview This workflow automatically scrapes customer support forums like Stack Exchange and SuperUser to find questions and discussions related to specific topics or brands. It uses AI to analyze forum content, extract customer pain points, and identify recurring issues, then sends structured insights directly to your product team via email. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping forum pages and Q&A platforms without being blocked OpenAI**: AI agent for intelligent forum content analysis and insight extraction Gmail**: For sending automated insight reports to your team How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials
AI-Powered Proposal Automation Using Google Slides
When you fill out the form with business challenges and requirements GPT-4 analyzes the input and generates a customized proposal using your template System automatically creates a Google Slides presentation with personalized content Professional proposal email is sent directly to the prospect with the presentation link Set up steps Estimated time: 15-20 minutes Connect your OpenAI API key for GPT-4 access Link your Google account for Slides and Gmail integration Create your proposal template in Google Slides with placeholder variables Customize the AI prompt and email template with your branding Test with sample data and activate the workflow
Automated Cold Email Outreach with Gmail & Google Sheets
Description: Boost your sales pipeline with this fully automated Cold Email Outreach workflow in n8n, integrating Gmail and Google Sheets. This template sends cold emails daily at 2 PM to leads fetched from a Google Sheet. Once an email is sent, the workflow updates the lead's status to prevent duplicates. ✅ Features: Daily scheduled trigger at 2 PM Fetches leads with status "not emailed" from Google Sheets Sends emails via Gmail Updates lead status in Google Sheets post-email Batch processing for efficient outreach Perfect for freelancers, agencies, and startups looking to automate lead engagement and track responses in real-time — all without writing a single line of code.