Airtable workflows
63 results — all source-linked n8n references
WRun AI voice outreach from Airtable with Bolna, Groq, Brevo and AiSensy
Quick overview This workflow runs daily and pulls outreach contacts from Airtable, calls each coordinator using Bolna.ai, and analyzes the call transcript with Groq. Based on the outcome, it sends tailored follow-up emails via Brevo and updates call status, last-called date, and attempt count back in Airtable. How it works Runs every day at 11 AM IST on a schedule. Searches Airtable for contact records that have a coordinator phone number and processes them one by one. Skips contacts that were called in the last 3 days or are already marked Interested, Not Interested, or Dead Contact. Places an outbound AI voice call through Bolna.ai, waits 180 seconds, and then fetches the call status and transcript from Bolna. If the call is answered (a transcript exists), sends the transcript to Groq (Llama 3.3) to classify the outcome as Interested or Not Interested. Sends the matching follow-up email via Brevo and updates the Airtable record with the outcome, last-called date, and incremented call attempts. If the call is not answered, sends a “No Answer” email via Brevo and updates Airtable on the first attempt, or sends a final “Dead Contact” email and marks the record Dead Contact on the se
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Sync Monday.com board groups and tasks to Airtable using a sub-workflow
Quick Overview This workflow manually fetches all Monday.com boards, retrieves each board’s groups and tasks, and syncs the task details into Airtable using a delegated sub-workflow pattern. How it works Starts manually to initiate the sync. Fetches all boards from Monday.com and iterates through them in batches. For each board, pulls all board groups from Monday.com and enriches each group with board context (ID, name, state, owners, and metadata). Sends the group list to an execute-workflow trigger as a sub-workflow and waits for it to finish processing. In the sub-workflow, flattens the incoming groups into individual group records and iterates through them. For each group, fetches all Monday.com items in that group, formats key fields (owner, status, type, and story points), and upserts them into an Airtable table using “Monday Task ID” as the unique key. Returns a success message to the parent workflow and aggregates per-board sub-workflow results into a combined output. Setup Add Monday.com API credentials with permission to read boards, groups, and items. Add an Airtable Personal Access Token and select the target base and table for upserts. Ensure your Airtable table has fi
Manage IT asset requests and inventory with Airtable and a webhook
Quick Overview This workflow receives IT asset requests via a webhook, logs each request to Airtable, checks stock in an Airtable inventory table, and either approves the request while decrementing inventory or creates an exception record for insufficient stock before returning a JSON response. How it works Receives an IT asset request via a POST webhook. Generates a unique request ID and stores the incoming request body for downstream steps. Creates a new record in Airtable (IT Asset Management base) in the Asset Requests table with the request details and a default Pending status. Searches the Airtable Inventory table for the requested asset type and compares the available quantity to the requested quantity. If stock is sufficient, updates the inventory quantity and updates the Airtable request record to Approved. If stock is insufficient, creates an exception record in Airtable with the reason Insufficient Stock and a Pending Review status. Returns a JSON webhook response indicating either approval or out-of-stock handling. Setup Create or select an Airtable base with tables for Asset Requests, Inventory (including Asset Type and Available Quantity fields), and an Exceptions tab
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Log Airtable worklogs to Tempo with Jira and Slack notifications
Quick overview This workflow runs nightly to pull time entries from Airtable, converts Jira issue keys to issue IDs, logs the time to Tempo via its REST API, archives the processed entries back to Airtable, and sends a confirmation message to a Slack user. How it works Runs on a schedule. Fetches all records from the Airtable “Daily Worklog” table. Looks up each entry’s Jira issue by Issue Key to retrieve the issue ID. Builds a Tempo worklog payload (authorAccountId, issueId, start date/time, description, and time spent calculated from start/end times). Sends each worklog to the Tempo to create the worklog entry. Archives each submitted entry into the Airtable “Worklog History” table and deletes the original record from “Daily Worklog”. Aggregates the processed records and sends a direct message in Slack confirming the upload. Setup Connect Airtable credentials and update the base ID and table IDs for “Daily Worklog” and “Worklog History” to match your Airtable setup. Connect Jira Software Cloud credentials with access to the projects/issues referenced by the Airtable Issue Key field. Connect an HTTP Bearer credential using your Tempo API token, and replace YOUR_TEMPO_AUTHOR_ID in
CTrack Amazon best seller ranks in Airtable with ScraperAPI and Slack
Quick overview This workflow runs daily at 8am to read an ASIN watchlist from Airtable, fetch each Amazon product’s Best Sellers Rank via ScraperAPI, store rank history back in Airtable, and post a consolidated Slack alert when a product’s rank change exceeds a configured threshold. How it works Runs every morning at 8am on a schedule. Searches Airtable for active watchlist items and processes them one at a time. Fetches each product’s Amazon data from ScraperAPI using the ASIN. Parses the Best Sellers Rank text into a numeric rank, calculates the change versus the previous saved rank, and flags items that exceed the watchlist threshold. Creates a new rank-history record in Airtable and updates the watchlist item with the latest rank and check time. Searches Airtable for today’s flagged rank-history records, builds a single digest message, and posts it to a Slack channel if any alerts exist. Setup Add Airtable credentials and select the Base/Table for both the watchlist search, the rank-history create step, the watchlist update step, and the “today’s alerts” search. Ensure your Airtable schema includes a Watchlist table with fields like active, asin, label, rank_threshold, last_ran
CWLog multi-platform ad spend from Meta, Google, TikTok, and Taboola to Airtable
Quick overview This workflow runs hourly to collect campaign spend, clicks, and impressions from Meta (Facebook), Google Ads, TikTok Ads, and Taboola, then upserts the metrics into Airtable and creates a time-stamped snapshot record for Meta campaigns. Get Implementation help via https://nocode.expert How it works Runs every 60 minutes on a schedule. Builds today’s date values (including a sheet-friendly format and PST-adjusted dates) for use in API queries and Airtable filters. Pulls ACTIVE and PAUSED campaign lists from up to four Meta ad accounts and searches Airtable for existing rows matching today’s date. Matches Meta campaigns to Airtable records by Campaign ID, fetches Meta Insights for each campaign for today, and keeps only campaigns with non-zero spend. Upserts the Meta campaign metrics into the Airtable “Daily Ad Spend” table and creates a separate time-slot snapshot row in a second Airtable table. Retrieves today’s performance data from Taboola (via OAuth token), Google Ads (GAQL query), and TikTok Ads (integrated report), then normalizes the results into a single campaign list. Filters out non-spending campaigns and upserts the remaining Google, Taboola, and TikTok ca
CWAuto-Post Medium.com Articles to LinkedIn with Telegram Alerts
🧠 Problem This Solves Manually sharing Medium articles to LinkedIn daily can be repetitive and time-consuming. This automation: Fetches the latest Medium articles based on a tag (e.g., android) Posts them on LinkedIn twice daily Uses Airtable to prevent duplicates Sends a confirmation to Telegram once posted Stay consistently active on LinkedIn without lifting a finger. 👥 Who This Template Is For Developers who write or follow Medium content Tech creators or founders looking to grow an audience Community or page managers needing regular curated posts Busy professionals who want hands-free LinkedIn engagement ⚙️ Workflow Breakdown This automation runs at 9:00 AM and 7:00 PM daily and performs these steps: Fetch articles from MediumAPI.com by tag Check Airtable to prevent reposting the same article Post on LinkedIn if it’s new Store the article ID in Airtable Send a Telegram message after successful posting 🧾 Step-by-Step Setup Instructions ✅ 1. Airtable Configuration Create a base with: Table Name: PostedArticles Column: ArticleID (Single line text – to track posted articles) 🔗 2. MediumAPI Setup Go to https://mediumapi.com Sign up and generate your API key from the dashboard Us
W📌 Turn your LinkedIn insights into content ideas with Airtable and Real-Time Linkedin Scraper
🚀 Transform LinkedIn Post Reactions into Content Ideas with Airtable 📝 Description This workflow helps you to turn your LinkedIn activity into a powerful content ideation engine. It captures your most recent post reactions on LinkedIn automatically, filters them based on recency, and structures the content into Airtable—ready for brainstorming, inspiration, or publication planning. ⚙️ What It Does Fetches* the latest liked posts from LinkedIn via a public API (rapidapi.com/Real-Time Linkedin Scraper*). Filters** posts to include only those marked as your decided reaction and posted in the last 7 days. Extracts** the post text, author, links and more. Formats** the data into a database-friendly structure. Saves** the output in Airtable for easy tracking, tagging, or team collaboration. 💡 Use Cases Build a content idea vault from posts you admire. Capture inspiration from thought leaders. Identify trends based on what you find insightful. Supercharge your personal brand or newsletter by turning likes into learning. 🛠 Prerequisites Before using this template, make sure you have: ✅ A RapidAPI account and access to the linkedin-api8 endpoint. ✅ Your RapidAPI key and the target Linke
Store Retell transcripts in Sheets, Airtable or Notion from webhook
Automatically store Retell transcripts in Google Sheets/Airtable/Notion from webhook Overview This workflow stores the results of a Retell voice call (transcript, analysis, etc.) once it has ended and been analyzed. It listens for call_analyzed webhook events from Retell and stores the data in Airtable, Google Sheets, and Notion (choose based on your stack). Useful for anyone building Retell agents who want to keep a detailed history of analyzed calls in structured tools. Who is it for For builders of Retell's Voice Agents who want to store call history and essential analytic data. Prerequisites Have a Retell AI Account Create a Retell agent Associate a phone number with your Retell agent Set up one of the following: An Airtable base and table (example: "Transcripts") A Google Sheet with a “Transcripts” tab A Notion database with columns to match the transcript fields Templates: Airtable Google Sheets Notion How it works Receives a webhook POST request from Retell when a call has been analyzed. Filters out any event that is not call_analyzed (Retell sends webhooks for call_started, call_ended and call_analyzed) Extracts useful fields like: Call ID, start/end time, duration, total c
WGet Qualified Leads in One Click from Apollo to Airtable
You Don’t Need More Tools. You Just Need the Right Leads. Why spend $1,000s on lead gen when your perfect leads are already waiting in Apollo? You’ve already filtered the ideal prospects. You know who they are, where they work, and what they do. Now imagine turning that list into enriched, ready-to-contact leads—without paying pricey Apollo's recurring subscription (spoiler: you will pay only 0.60$ per 500 leads). From Filter to Outreach-Ready in Seconds With the Lead Generation System, you just drop your Apollo search URL. The workflow does the rest: ✅ Scrapes all matching contacts from your Apollo filter ✅ Enriches and organizes the data (names, roles, emails, LinkedIns, companies, etc.) ✅ Delivers the final lead list to Airtable—or your CRM of choice No more manual exports. No CSV mess. No VA needed. Just qualified leads, cleaned and ready to go. Perfect For Founders doing DIY outbound Growth marketers scaling cold email Agencies running lead-gen for clients Anyone tired of paying too much for messy, outdated lists Setup Guide I built a step-by-step guide to setup this workflow in 5 to 10 minutes, available here: https://notanothermarketer.gitbook.io/home/templates/lead-generati
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Automate Call Scheduling with Voice AI Receptionist using Vapi, Google Calendar & Airtable
Who is this template for? This template is ideal for small businesses, agencies, and solo professionals who want to automate appointment scheduling and caller follow-up through a voice-based AI receptionist. If you’re using tools like Google Calendar, Airtable, and Vapi (Twilio), this setup is for you. What problem does this workflow solve? Manual call handling, appointment booking, and email coordination can be time-consuming and prone to errors. This workflow solves that by automating the receptionist role: answering calls, checking calendar availability, managing appointments, and storing call summaries—all without human intervention. What this workflow does This Agent Receptionist manages inbound voice calls and scheduling tasks using Vapi and Google Calendar. It checks availability, books or updates calendar events, sends email confirmations, and logs call details into Airtable. The workflow includes built-in logic for slot management, email triggers, and storing call transcripts. Setup Instructions Duplicate Airtable Base: Use this Airtable base templateBASE LINK Import Workflow: Load provided JSON into your n8n instance. Credentials: Connect your Google Calendar and Airtable
Automate Video Creation with Luma AI Dream Machine and Airtable (Part 2)
Automate Video Creation with Luma AI Dream Machine and Airtable (Part 2) Description This is the second part of the Luma AI Dream Machine automation. It captures the webhook response from Luma AI after video generation is complete, processes the data, and automatically updates Airtable with the video and thumbnail URLs. This completes the end-to-end automation for video creation and tracking. 👉 Airtable Base Template 👉 Tutorial Video Setup 1. Luma AI Setup Ensure you’ve created an account with Luma AI and generated an API key. Confirm that the API key has permission to manage video requests. 2. Airtable Setup Make sure your Airtable base includes the following fields (set up in Part 1): Use the Airtable Base Template linked above to simplify setup. Generation ID** – To match incoming webhook data. Status** – Workflow status (e.g., "Done"). Video URL** – Stores the generated video URL. Thumbnail URL** – Stores the thumbnail URL. 3. n8n Setup Ensure that the n8n workflow from Part 1 is set up and configured. Import this workflow and connect it to the webhook callback from Luma AI. How It Works 1. Webhook Trigger The Webhook node listens for a POST response from Luma AI once video g
CWAutomate Video Creation with Luma AI Dream Machine and Airtable (Part 1)
Automate Video Creation with Luma AI Dream Machine and Airtable (Part 1) Description This workflow automates video creation using Luma AI Dream Machine and n8n. It generates dynamic videos based on custom prompts, random camera motion, and predefined settings, then stores the video and thumbnail URLs in Airtable for easy access and tracking. This automation makes it easy to create high-quality videos at scale with minimal effort. 👉 Airtable Base Template 🎥 Tutorial Video Setup 1. Luma AI Setup Create an account with Luma AI. Generate an API key from Luma AI for authentication. Ensure the API key has permission to create and manage video requests. 2. Airtable Setup Create an Airtable base with the following fields: Generation ID** – To match incoming webhook data. Status** – Workflow status (e.g., "Done"). Video URL** – Stores the generated video URL. Thumbnail URL** – Stores the thumbnail URL. Prompt** – The video prompt used in the request. Aspect Ratio** – Defines the video format (e.g., 9:16). Duration** – Length of the video. 👉 Use the Airtable template linked above to simplify setup. 3. n8n Setup Install n8n (local or cloud). Set up Luma AI and Airtable credentials in n8n.
WAutomate Sports Betting Data with the Odds API
Automate Sports Betting Data with TheOddsAPI This workflow enables you to create and update a table using TheOddsAPI for sports betting data. It automatically pulls upcoming Ice Hockey games at the start of the day and updates the table with results at the end of the day. You can modify it to retrieve odds and game data for any sport. This setup is particularly useful for sports betting applications, such as tracking the results of a predictive model. It leverages scheduled triggers to activate HTTP requests, which then create or update fields in Airtable by matching on the game ID. Prerequisites Before implementing this workflow, ensure you have the following: TheOddsAPI Account & API Key Sign up at TheOddsAPI and obtain an API key. Ensure you have the correct API permissions to access sports odds and results. Airtable Account & API Key Create an account at Airtable and set up a database. Obtain an API key from the Account Settings page. API Access & Rate Limits Review TheOddsAPI’s rate limits and ensure your account tier allows for scheduled API calls. Confirm that Airtable API limits align with your expected data retrieval frequency. Step-by-Step Guide to Integrating TheOddsAPI
WVoiceflow Demo Support Chatbot
Submission Overview for Voiceflow Demo Workflow View the YouTube video for this workflow here. Who is this for? This workflow is ideal for businesses and developers using Voiceflow to power AI voice chatbots. It benefits teams that want to enhance chatbot functionality through integrations with platforms like Zendesk, Google Calendar, and Airtable. What problem is this workflow solving? The workflow addresses the need for seamless integration of chatbot interactions with backend systems. It automates customer service tasks such as ticket creation, meeting scheduling, and data reporting, reducing manual effort and enhancing efficiency. What does this workflow do? Customer Lookup:** Checks the database for existing customers and returns relevant details or a "NOT_FOUND" status. Zendesk Ticket Creation:** Automates the creation of support tickets for customer issues. Meeting Scheduling:** Integrates with Google Calendar to provide availability and schedule meetings. Transcript Reporting:** Aggregates interaction data and sends it to Airtable for analysis by the product team. Setup Configure your Voiceflow chatbot to connect to this workflow via a webhook. Set up the required integrati
Sync New Files From Google Drive with Airtable
This workflow automatically fetches newly uploaded files from a specific folder in Google Drive, shares them via email with specified recipients, and logs the file details (name, ID, created time, modified time) into Airtable for easy tracking. It streamlines the process of file sharing and management while keeping track of important metadata in a central place. Step-by-Step Instructions Google Drive Node (Fetch New File) Action: This node fetches newly uploaded files from the specific folder you’ve mentioned in your Google Drive. Configuration: Set the folder ID in the Google Drive node where the files are uploaded. Use the “New File in Folder” trigger to automatically detect new files added to the folder. Send Email Node (Share File via Email) Action: After detecting the new file, this node shares the file via email with the recipient you specify. Configuration: Set the recipient's email address. Include the file URL from the Google Drive node in the email body, allowing easy access to the file. Add the file name as part of the email subject or body to notify the recipient about the new file. Airtable Node (Store File Metadata) Action: This node stores the file’s metadata, such a
WGet Daily Weather and Save It in Airtable
This smart automation workflow created by the AI development team at WeblineIndia, helps with the daily collection and storage of weather data. Using the OpenWeatherMap API and Airtable, this solution gathers vital weather details such as temperature, humidity, and wind speed. The automation ensures daily updates, creating a dependable historical record of weather patterns for future reference and analysis. Steps: Set Schedule Trigger Configure a Cron node to trigger the workflow daily, for example, at 7 AM. Fetch Weather Data (HTTP Request) Use the HTTP Request node to retrieve weather data from the OpenWeatherMap API. Include your API key and query parameters (e.g., q=London, unit=metric) to specify the city and desired units. Parse Weather Data Utilize a JSON Parse node to extract key weather details, such as temperature, humidity, and wind speed, from the API response. Store Data in Airtable Use the Airtable node to insert the parsed data into the designated Airtable table. Ensure proper mapping of fields like temperature, humidity, and wind speed. Save and Execute Save the workflow and activate it to ensure weather data is fetched and stored automatically every day. Outcome Th
Store Form Submission in Airtable
This workflow, developed by our AI developers at WeblineIndia, is designed to automate the process of capturing form submissions and storing them in Airtable. By leveraging automation, it eliminates manual data entry, ensuring a smooth and efficient way to handle form data. The purpose of creating this workflow is to streamline data management, helping businesses save time, reduce errors, and maintain an organized, structured database for easy access and future use. Steps: Trigger on Form Submission (Form Node)** What It Does: Activates the workflow whenever a form is submitted. How to Set It Up: Use the Form Submission Trigger node to detect new form submissions. This ensures the workflow starts automatically when a user fills out the form. Store Data in Airtable (Airtable Node)** What It Does: Transfers the form data into an Airtable base. How to Set It Up: Use the Airtable Node to map form fields to corresponding columns in your Airtable table, storing the data accurately. Finalize and Activate** What It Does: Completes the setup to automate data storage upon form submission. How to Set It Up: Save and activate the workflow. Once active, it will automatically record all new form
CWParse PDF with LlamaParse and save to Airtable
Video Guide I prepared a comprehensive guide detailing how to automate the parsing of invoices using n8n and LlamaParse, seamlessly capturing and storing vital billing information. Youtube Link Who is this for? This workflow is ideal for finance teams, accountants, and business operations managers who need to streamline invoice processing. It is particularly helpful for organizations seeking to reduce manual entry errors and improve efficiency in managing billing information. What problem does this workflow solve? Manually processing invoices can be time-consuming and error-prone. This automation eliminates the need for manual data entry by capturing invoice details directly from uploaded documents and storing structured data efficiently. This enhances productivity and accuracy across financial operations. What this workflow does The workflow leverages n8n and LlamaParse to automatically detect new invoices in a designated Google Drive folder, parse essential billing details, and store the extracted data in a structured format. The key functionalities include: Real-time detection of new invoices via Google Drive triggers. Automated HTTP requests to initiate parsing through Lama Clo
CWGenerate Amazon FBA keywords using Amazon Completion API
Use Case Generate keywords for your Amazon product. You want to find more keywords for advertising your product on Amazon. Click here to watch youtube tutorial What this Workflow Does The workflow connects to Amazon's completion API to retrieve keywords for your advertising campaigns Use Airtable to send the workflow your keywords. Download airtable here. It sends the keyword to Amazon and returns keywords related to your keyword. It stores the results back into Airtable. How to Adjust it to Your Needs You can modify the Amazon Completion API URL to get more data back from Amazon. Made by Rumjahn
CWGenerate n8n Forms from Airtable and BaseRow Tables
This n8n template showcases a cool feature of n8n Forms where the form itself can be defined dynamically using the form fields schema. It may be debateable how useful this template actually is since both Airtable and Baserow provide form interfaces already but still a great exercise and demonstration if ever the use-case comes around. How it works A form trigger is used to dynamically select a database/table from which to build the n8n form from. the table's schema is imported into the workflow and using the code node, is converted into the n8n form fields schema. This let's us dynamically build the fields in our n8n form when we choose to define the form using the JSON option. Once the n8n form submits, we convert the values back into our table's API schema so that we can create a new row. Note any files/attachments fields are removed as they need to be handled separately. Files are processed separately as they may first need to be stored. Once complete, the reference is saved into the newly created row. Check out the example Airtable here - https://airtable.com/appfP15Xd0aVZR9xV/shrGFgXLyQ4Jg58SU How to use The n8n form is autogenerated which means you only need provide access to
Build an endpoint to perform CRUD operations with multiple HTTP methods
This n8n workflow template allows you to create a CRUD endpoint that performs the following actions: Create a new record Get a record Get many records Update a record Delete a record This template is connected with Airtable but you can replace the Airtable nodes with anything you need to interact with (e.g. Postgres, MySQL, Notion, Coda...). The template uses the n8n Webhook node setting 'Allow Multiple HTTP Methods' to enable multiple HTTP methods on the same node. Features Just two nodes to create 5 endpoints Use it with Airtable or replace the Airtable nodes for your own customization Add your custom logic exploiting all n8n's possibilities Workflow Steps Webhook node**: exposes the endpoints to get many records and create a new record Webhook (with ID) node**: exposes the endpoints to get, update, and delete a record. Due to a n8n limitation, this endpoint will have an additional code in the path (e.g. https://my.app.n8n.cloud/webhook/580ccc56-f308-4b64-961d-38323501a170/customers/:id). Keep this in mind when using these endpoints in your application Various Airtable nodes**: execute various specific operations to interact with Airtable records Getting Started To deploy and use
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Store new orders to Airtable and summarize daily orders through email
What this template does This workflow will collect order data as it is produced, then send a summary email of all orders at the end of every day, formatted in a table. It receives new orders via webhook and stores in Airtable. At 7PM every day, it sends a summary email with the day's orders in a HTML table Setup: Instructions Video Create a new table in Airtable and give it a field time with type date, orderID with type number, and orderPrice also with type number. Create a new access token if you haven't already at https://airtable.com/create/tokens/new. Make sure to give the token the scopes data.records:read, data.records:write, schema.bases:read and access to whichever table you choose to store the orders. A pop-up window appears with the token. Use this token to make Create New Credential > Access Token for Airtable in the Store Order and Airtable Get Today's Orders nodes. Create access credentials for your Gmail as described here: https://developers.google.com/workspace/guides/create-credentials. Use the credentials from your client_secret.json in the Send to Gmail node. In the Store Order node, change Base and Table to the database and table in your Airtable account you wish
Convert Airtable rich text markdown field to HTML
Sometimes you need the rich text field to be in HTML instead of Markdown. This template either syncs a single record or all records at once. Youtube tutorial