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Automate Agile Refinement Prep with Gmail, OpenAI & Google Sheets

by WillemijnUpdated Aug 2026
RequiresGoogle CalendarGoogle CalendarGoogle SheetsGoogle SheetsGoogle DriveGoogle DriveOpenAIGmailGmail
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MaWhen clicking ‘Test workflow’When clicking ‘…ScSchedule TriggerNONo Operation, do nothingNo Operation, d…Load Calendar of Scrum MasterLoad Calendar o…FiCheck for Refinement Project ACheck for Refin…Read DoR criteriaRead DoR criter…SILoop Over Items for DoR checkLoop Over Items…AgCompare User Story to DoR CriteriumCompare User St…AgDraft Email for RefinementDraft Email for…AgBusiness ValidationBusiness Valida…NOIf no event do nothingIf no event do …Update Business Validation in BacklogUpdate Business…Take backlog link for further referralTake backlog li…Update Technical Validation in BacklogUpdate Technica…Update Scrum feedback in BacklogUpdate Scrum fe…OpenAI Business AnalystOpenAI Business…OpenAI Technical AnalystOpenAI Technica…Select Stories Ready for Refinement from BacklogSelect Stories …Select Stories High Prio To Do from BacklogSelect Stories …OpenAI Scrum Master EmailerOpenAI Scrum Ma…OpenAI Scrum Master Story FeedbackOpenAI Scrum Ma…OpenAI Scrum Master DoR CheckOpenAI Scrum Ma…AgDevelopment Team ValidationDevelopment Tea…MeJoin Potential Stories for RefinementJoin Potential …MeAdd Scrum Feedback to StoryAdd Scrum Feedb…MeAdd Business feedback to StoryAdd Business fe…SILoop Over Items Business FeedbackLoop Over Items…MeAdd Technical feedback to the storyAdd Technical f…AgAggregate DoR check to User Story LevelAggregate DoR c…MeAdd DoR feedback to User StoryAdd DoR feedbac…AgProvide Scrum Master Feedback on the storyProvide Scrum M…SILoop Over Items Technical FeedbackLoop Over Items…AgCombine stories into one listCombine stories…ErError TriggerAsk Approval to Scrum MasterAsk Approval to…Send Email to AttendeesSend Email to A…Create Draft in Scrum Master EmailCreate Draft in…Make aware the draft is ready to be adjusted manuallyMake aware the …IfIf Email content is ApprovedIf Email conten…SeStart Here: Set Environment VariablesStart Here: Set…Take DoR link for further referralTake DoR link f…Send Error Email
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FLOWS
STEPS · 47
Run manually by an operator

On a schedule, reads Google Calendar events and Sheets, drafts refinement prep with an OpenAI agent, and emails it via Gmail.

Tags

manualadvancedGoogle CalendarGoogle SheetsProject ManagementAI Summarizationdiscoveredpending-review
Connects
googlecalendarGoogle CalendarsheetsGoogle SheetsgoogledriveGoogle DriveOpenAIgmailGmail
CategoryAI Agents & Chatbots
Triggermanual
Complexityadvanced
Nodes42
AddedJun 27, 2026