This n8n workflow automates outbound phone calls to new leads using VAPI, with built-in timezone detection to ensure you're only calling during business hours. Use cases include appointment setting, lead qualification, follow-up surveys, payment reminders, and sales outreach—anywhere you need to scale phone conversations without scaling headcount. Good to know You'll need a VAPI phone number and configured voice agent before using this workflow. VAPI offers $10 free credit when you sign up (~70 minutes of calls). Create your account here. The timezone logic covers common country codes (UK, US, EU, Australia, India, UAE, Singapore, Japan). You can extend this in the Code node. How it works A new row in Google Sheets triggers the workflow (you can swap this for a webhook, form, or CRM trigger). The phone number is sanitised—stripping spaces, dashes, and brackets so it's in the correct format for dialling. The lead's timezone is determined from their country code, and the workflow checks whether it's between 8am-5pm local time. If not, it waits and retries. VAPI places the outbound call using your configured voice agent.
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