Gmail workflows
2,590 results — 304 downloadable workflow files, 2,286 source-linked n8n references
AI Email Assistant: Prioritize Gmail with ChatGPT Summaries and Slack Digests
On a schedule, summarizes and prioritizes Gmail emails with OpenAI, posts a Slack digest, and logs them to Google Sheets.
Auto-label incoming Gmail emails using AI
On a new Gmail email, an OpenAI agent classifies it and applies the matching Gmail label via a switch.
Telegram Court Agent
On a Telegram message, a Gemini agent logs to Google Sheets, sends Gmail, and replies on Telegram.
[MW] AI Customer Support Assistant - Cloud Version
On a new Gmail email, an OpenAI agent pulls context from Google Sheets and Drive and sends an automated Gmail reply.
AI Powered Patient Pre Op Reminder & Nurse Alert System
On a schedule, pulls Google Calendar pre-op appointments, drafts AI reminders via Azure OpenAI, emails patients through Gmail, logs to Google Sheets, and alerts nurses in Slack.
Send weekly overdue invoice reminders with Google Sheets and Gmail
Quick Overview This workflow runs every Monday at 08:00, reads invoices from Google Sheets, filters for unpaid invoices with no prior follow-up and more than 7 days overdue, sends an HTML reminder email via Gmail, and updates the sheet to mark the invoice as followed up. How it works Runs every Monday at 08:00 on a schedule. Reads all invoice rows from a Google Sheets spreadsheet. Keeps only invoices where the status is “Impayé” and the “Date de relance” field is empty, then calculates the number of days overdue from the invoice date. Filters to invoices that are more than 7 days overdue. Sends a formatted HTML payment reminder email via Gmail with the invoice date, amount, and days overdue. Updates the matching Google Sheets row to set the status to “Relancé” and writes today’s follow-up date. Setup Add Google Sheets credentials and ensure the target spreadsheet contains columns like Statut, Date de relance, Date_Facture, Client, and Montant. Add Gmail credentials for the mailbox that sends reminders. Update the Google Sheets document URL/sheet selection and set the recipient address in the Gmail “sendTo” field (and optionally adapt the subject/body text).
WRoute real estate buyer and seller leads with Claude and Google Sheets
Quick Overview This workflow hosts an n8n lead-capture form, uses Anthropic Claude to score and classify real estate inquiries, then routes ready leads to Gmail and Google Sheets while logging early-stage leads to a separate Google Sheets tab. How it works Receives a new submission from an n8n Form trigger with contact details, intent, area, budget, timeline, financing status, and notes. Normalizes the submitted fields (for example trimming strings, lowercasing email, and adding a timestamp) for consistent downstream processing. Sends the normalized lead details to the Anthropic Messages API (Claude) to return a strict JSON classification, summary, timeline band, financing readiness, recommended agent role, and score. Parses the Claude JSON response, clamps the score to a 1–10 range, and calculates whether the lead is “ready” (score 7). If the lead is ready, sends a formatted Gmail alert to the agent and appends the lead to the “Active Leads” tab in Google Sheets. If the lead is not ready, appends the lead to the “Nurture Leads” tab in Google Sheets. Returns a confirmation message to the form submitter after the lead is routed. Setup Create an Anthropic HTTP Header Auth credential
WRoute law firm client intakes with Claude and Google Sheets
Quick Overview This workflow hosts an n8n intake form for a law firm, sends each submission to Anthropic Claude for classification and qualification, logs the result to Google Sheets, emails the intake team for qualified matters via Gmail, and returns a neutral confirmation page to the submitter. How it works Receives a client intake submission through an n8n hosted form. Normalizes the submission into consistent fields (contact details, matter type, incident date, and narrative). Sends the normalized intake to Anthropic Claude to classify practice area, assess urgency and time sensitivity, flag conflict-check needs, and decide whether the matter is qualified. Parses Claude’s JSON response and merges the analysis back into the intake record. If the matter is qualified, sends an HTML alert email via Gmail to the intake team and appends the intake details to the “Qualified Intakes” tab in Google Sheets. If the matter is not qualified, appends the submission and decline reason to the “Declined Intakes” tab in Google Sheets. Returns a confirmation message to the submitter stating the intake was received and that no attorney-client relationship has been formed. Setup Create an Anthropic
Analyze skill gaps for target jobs with BrowserAct, LinkedIn and GPT-4o-mini
Quick Overview This workflow collects a student’s skills and target role via an n8n Form, scrapes top LinkedIn job postings with BrowserAct, and uses OpenAI GPT-4o-mini to generate a skill gap report with courses and a 90-day plan, saving results to Google Sheets and emailing them via Gmail. How it works Receives a student submission from an n8n Form with name, email, target role, current skills, experience level, location, and weekly learning hours. Validates the inputs, converts the skills list into an array, and builds a LinkedIn job search URL for the chosen role and location. Uses BrowserAct to open the LinkedIn job search in a real browser and extract text from up to 20 job postings. Cleans and normalizes the scraped job text and combines it with the student profile data. Sends the student profile and job-posting text to OpenAI GPT-4o-mini to extract in-demand skills, identify missing skills with priority, recommend three free courses, and generate a 13-week learning plan. Parses the model output into labeled sections, calculates matched and missing skill counts, and appends the full report as a new row in Google Sheets. Sends a formatted HTML email via Gmail to the student w
Draft and approve Gmail replies with OpenAI and CustomJS
Quick Overview This workflow pulls unread Gmail messages, generates draft replies with OpenAI, and publishes an approval dashboard via CustomJS. When you approve or edit a draft in the dashboard, it posts back to a webhook that sends the reply in Gmail and marks the original message as read. How it works Runs manually to fetch unread messages from Gmail. Filters out messages from common no-reply senders to avoid automated emails. Uses OpenAI (GPT-5) to generate a draft reply from the email subject, snippet, sender, and recipient. Compiles the original emails and AI drafts into a single HTML approval dashboard and publishes it as a CustomJS page. Receives an approval submission from the dashboard via an n8n webhook containing the edited reply text plus the Gmail message and thread IDs. Replies to the original Gmail message with the approved text and then marks the message as read. Setup Connect Gmail OAuth2 credentials for the Gmail nodes that read messages, reply, and mark messages as read. Add an OpenAI API credential and select the model you want to use for draft generation. Add your CustomJS credentials and confirm the target page name used to publish the dashboard. Set your n8n
Host an AI Gmail reply approval inbox with OpenAI and CustomJS
Quick overview Build super flexible and customizable Human-in-the-Loop (HITL) processes with n8n and CustomJS. Instead of letting AI reply autonomously, this workflow fetches data, drafts responses, and hosts interactive approval pages via CustomJS—ensuring full human quality control over your automations with optional custom domain hosting. How it works Trigger: Set to run manually (or scheduled on a cron job). Fetch Emails: Pulls unread messages from your Gmail inbox. Filter: Discards standard no-reply and notification addresses. AI Generation: OpenAI analyzes the email text and subject line to write a suggested reply. Build Dashboard: A Code node merges the dataset into a premium HTML template. Upsert Page: The CustomJS node hosts the generated HTML instantly. Setup Configure the Base URL: Open the Build Approval Page Code node, locate the configuration section (around line 22), and replace the placeholder with your actual n8n instance URL: Connect CustomJS: Add your CustomJS API token to your n8n to allow the workflow to automatically push and host the generated process pages. Activate Webhook: Ensure your n8n webhook node is set to "Production" so it can reliably receive the a
Reconcile Google Drive invoice PDFs with OpenAI, Sheets, Slack and Gmail
How it works Watches a Google Drive folder and triggers automatically when a new invoice PDF is uploaded Extracts raw text from the PDF and passes each invoice through an OpenAI powered agent that returns structured fields like vendor, amount, due date, and line items Fans the enriched data to three parallel outputs: a Google Sheets log, a Slack alert for overdue invoices, and a weekly summary email to Finance via Gmail Set up steps Connect Google Drive, Google Sheets, Gmail, Slack, and OpenAI credentials (~15 minutes total) Works best with text based PDFs; scanned invoices need OCR upstream of the extraction step Keep full setup details and prompt tuning tips in the sticky notes inside the workflow
Automate employee onboarding with Groq, Gmail, Slack and Google Workspace
How it works New hire submits an onboarding form with their details Groq AI generates personalised welcome content, Slack messages, and IT access request Welcome email sent to the new hire via Gmail Automated emails sent to HR, the manager, and IT team Company Policy and Employee Handbook PDFs downloaded from Drive and attached Slack messages posted to #general and #hr-team channels Onboarding record appended to Google Sheets tracker Set up steps Estimated time: ~15 minutes Connect Groq API, Gmail, Slack, Google Drive, and Google Sheets credentials Upload your Policy and Handbook PDFs to Drive and link them in the Download nodes Select your Slack channels in the two Slack nodes Select your onboarding Google Sheet in the Append row node Activate the workflow and share the form link with new hires
Audit multi-page CRO with GPT-4o-mini, Google Sheets, and Gmail alerts
Description Submit up to 3 landing page URLs using a simple form and the workflow audits each one automatically. For every page, GPT-4o-mini scrapes the content, scores it across five dimensions, identifies the top conversion issue, and generates five specific page fixes. Every result is logged to Google Sheets and pages that score below your alert threshold trigger an automatic Gmail alert with the full breakdown. Built for marketing managers, agency owners, and growth teams who need structured, repeatable conversion audits without spending hours reviewing pages manually. What This Workflow Does Scrapes and cleans each page automatically** — Fetches the raw HTML for every URL submitted, strips all scripts and styles, and prepares clean text for AI analysis Scores pages across five CRO dimensions** — GPT-4o-mini rates each page on overall conversion potential, CTA strength, trust score, and message clarity on a 1–10 scale Generates a letter grade per page** — Assigns A+ through F based on the overall score so you can rank pages at a glance Produces five page-specific fixes** — Every fix references actual content from the page and is scoped to be doable within 1–2 days — no generic
SOrchestrate credit onboarding checks with GPT-4o, Airtable, Gmail and Slack
How It Works This workflow automates credit operations onboarding by running KYC verification, credit bureau checks, identity validation, and sanctions screening through a single AI-powered agent. Built for credit operations teams, compliance officers, and fintech platforms, it eliminates manual eligibility reviews that are slow and error-prone. Triggered via webhook, the Credit Operations Agent orchestrates all verification tools simultaneously, then routes customers by eligibility status, eligible, ineligible, pending documentation, or compliance escalation. Each path prepares structured data stored in Airtable, triggers appropriate follow-up actions (email, Slack alerts), and logs a full audit trail. A final formatted response is returned to the originating system, closing the loop end-to-end with no manual handoffs. Setup Steps Set webhook URL and connect Credit Operations webhook node to your intake system. Add OpenAI API key to the OpenAI Chat Model node. Configure KYC, Credit Bureau, Identity, and Sanctions tool credentials. Add Gmail OAuth2 and Slack bot token for notification nodes. Connect Airtable API key; set base/table IDs for eligible and ineligible customer stores. P
Scrape Google Maps realtor leads with ScrapeOps, Google Sheets, Gmail and Slack
Overview This n8n template automates finding real estate agents in any city using Google Maps. It deep-scrapes listings via ScrapeOps Proxy, deduplicates results against Google Sheets, saves fresh leads, and sends alerts via Gmail and Slack — all triggered from a simple web form. Who is this for? Real estate marketing agencies building targeted agent lead lists PropTech companies prospecting realtors in new cities or regions Sales teams running outreach campaigns targeting real estate agencies Anyone who needs structured local real estate agent data from Google Maps What problem does it solve? Manually searching Google Maps for real estate agents, copying contact details, and checking for duplicates is slow and inconsistent. This workflow automates the entire process — from search to deduplication to saved leads — so you get fresh, structured agent data with zero manual effort. How it works A web form captures the target city. ScrapeOps Proxy scrapes Google Maps for real estate agents in that city. Each listing is deep-scraped for full details: phone, website, rating, reviews, and address. Results are compared against existing Google Sheet entries to remove duplicates. Only new lea
Route event sales leads with Gmail, Google Gemini, Sheets and Salesforce
Email Sentiment Router for Event Sales Leads Who is this for? Event organizers, conference managers, and sales teams drowning in sponsor/exhibitor/partner emails who need zero-drop leads + real-time pipeline analytics. Key nodes: Gmail Trigger - Google Gemini (2x) - Data Table - Google Sheets - Send Email - Slack Category: Sales / AI / Event Management Level: Advanced Credits: Milo Bravo (BRaiA Labs) What problem is this workflow solving? Email overload kills event revenue: 200+ weekly sponsor/partner emails go unread No sentiment/intent analysis = missed hot leads Manual routing wastes 10+ hours/week Zero visibility into pipeline trends This workflow auto-classifies, routes, and analyzes every inbound lead. What this workflow does? Gmail Trigger monitors event inbox for new emails Gemini #1 scores sentiment (Positive/Neutral/Negative) Gemini #2 extracts topic, intent, urgency, org, budget signals Logs to email_analytics Data Table + Google Sheets Routes intelligently: Positive → Hot Lead email + Slack #hot-leads (2h SLA) Neutral → Nurture email + Slack #follow-ups (24-48h) Negative → Insights + Slack #insights Looker Studio dashboard auto-updates from Sheets Setup (5 minutes): Gma
Pull new backlinks into Google Sheets with DataForSEO and Gmail email report
This workflow helps you keep track of new backlinks by automatically generating a daily report in Google Sheets with the DataForSEO API, and delivering it via Gmail. On each run, the workflow connects to the DataForSEO Backlinks API to retrieve the latest backlink data for your target domain or URL. It then organizes the results into a structured Google Sheets report, complete with key backlink metrics such as referring source URL, referring domain, spam score, domain rating (DR), and dofollow link attributes where present. Once the report is updated, the workflow automatically sends you an email notification via Gmail with a direct link to the Google Sheet, making it easy to review new links and measure link-building progress day-to-day. Who’s it for This workflow is especially useful for SEO teams, link-building specialists, and website owners who want automated daily overview of new backlinks. What it does This workflow automatically monitors newly detected backlinks and sends you a daily report via email. How it works Triggers automatically on a daily basis. Fetches backlinks for your target domain or URL using the DataForSEO Backlinks API. Extracts newly discovered backlinks a
Monitor toxic backlinks and email weekly Google Sheets reports with DataForSEO
This workflow helps you keep track of harmful backlinks by automatically monitoring your backlink profile and emailing you a weekly report, without manual exports or time-consuming audits. On each run, the workflow retrieves backlink data for your selected domain or URL using the DataForSEO Backlinks API. It filters backlinks based on a defined spam score threshold (default: >50) to identify suspicious or toxic links that may negatively affect your SEO. The workflow then compiles an easy-to-review weekly report in Google Sheets that includes key backlink context, such as the source domain/URL and spam score, so you can quickly decide what needs action. The report is then delivered directly to your Gmail inbox, making this a reliable, self-running backlink profile health-monitoring system. Who’s it for This workflow is ideal for SEO specialists, link-building teams, and website owners who want an automated weekly overview of toxic backlinks for faster decision-making. What it does This workflow automatically monitors new backlinks with high spam score, generates a weekly toxic backlink report, and emails it to you for review and action. How it works Triggers automatically on a we
Get new ranked Google AI Overview keywords via email with DataForSEO
Once a week, this workflow automatically detects newly ranked keywords in Google AI Overview across your domains using DataForSEO API. It pulls the latest data for every target, stores a new snapshot in Google Sheets, and compares it with the previous run. Any new keywords and related info is automatically appended to a dedicated log sheet, and a short email recap is sent to your chosen recipients, so your team can easily review updates without manual monitoring. Who’s it for SEO specialists and marketers who want a hands-off way to track newly ranked keywords in Google’s AIO for specific domains and get weekly updates without manual checks. What it does This workflow automatically discovers new keywords your domains started ranking for in Google AI Overview (AIO), logs them in Google Sheets, and emails you a weekly summary of what’s changed. How it works Triggers on a chosen schedule (default: once a week). Reads your keywords and domains from Google Sheets. Pulls the latest data from Google AI Overview via DataForSEO API. Compares the results with the previous snapshot. Appends newly ranked keywords to a dedicated Google Sheet. Sends a weekly summary email. Requirements DataForSE
Automate client onboarding with Asana, Google Docs, Gmail, Slack and Sheets
📊 Description Automate short-term trading research by generating high-quality trade ideas using MCP (Market Context Protocol) signals and AI-powered analysis. 📈🤖 This workflow evaluates market context, catalysts, momentum, and risk factors to produce structured trade ideas with clear reasoning, confidence scores, and execution notes. Designed for fast-moving markets, it helps traders and analysts spot actionable opportunities consistently—without manual screening or emotional bias. Perfect for systematic traders, research teams, and AI-driven trading desks. ⚡📊 🔁 What This Template Does 1️⃣ Ingests market context and asset data from MCP inputs. 📥 2️⃣ Normalizes symbols, sectors, and time horizons for analysis. 🧾 3️⃣ Evaluates short-term momentum and catalyst strength. 🚀 4️⃣ Analyzes risk, volatility, and downside exposure. ⚠️ 5️⃣ Uses AI to generate a structured trade thesis. 🤖 6️⃣ Assigns a confidence score and risk level to each idea. 📊 7️⃣ Produces clear entry logic, rationale, and trade direction. 🧠 8️⃣ Filters out low-quality or low-conviction setups. 🚫 9️⃣ Outputs clean JSON-ready trade ideas for downstream systems. 🔁 ⭐ Key Benefits ✅ Automates short-term trade id
Generate PDF billing documents from webhook JSON with Acrewity and Gmail
PDF Document Generator Who is this for? Businesses and freelancers who need to generate professional PDF documents (invoices, quotes, receipts, estimates) from order/sales data. Supported Document Types invoice** - Standard invoice with due date quote** - Quote/proposal with validity period estimate** - Cost estimate with validity period receipt** - Payment receipt with payment method proforma** - Proforma invoice with due date What it does Receives order data via webhook Builds styled HTML based on document type Converts HTML to PDF using Acrewity Returns the PDF as base64 in the response Setup Configure your Acrewity API credentials (can use free account) Activate the workflow POST order data to the webhook URL (or use mock data to test) Sample POST body { "documentType": "invoice", "company": "Acme Electronics", "logoUrl": "https://example.com/logo.png", "documentNumber": "INV-2024-001", "customerName": "John Smith", "customerEmail": "[email protected]", "customerAddress": "123 Main St", "dueDate": "2024-02-15", "taxRate": 0.13, "notes": "Thank you!", "items": [ {"name": "Widget", "quantity": 10, "price": 5.99} ] } Notes taxRate is optional (0.13 = 13%, omit for no tax) logoUrl i
Discover buying-intent leads on Twitter and Instagram with GPT-4o-mini and send summaries to Slack and Notion
📊 Description Automate B2B lead discovery by identifying high-intent prospects directly from Reddit discussions using AI-powered intent analysis. 🎯🤖 This workflow scans Reddit for conversations related to CRM and marketing automation tools, analyzes snippets to detect buying intent, identifies relevant decision-makers on LinkedIn, enriches contact details via RocketReach, and logs qualified leads into Google Sheets. Running every three hours, it ensures your sales team never misses fresh outbound opportunities without manual research. 🚀📊 🔁 What This Template Does 1️⃣ Runs automatically every 3 hours to search Reddit for tool-related discussions. ⏰ 2️⃣ Extracts Reddit snippets, links, and highlighted keywords from search results. 🔍 3️⃣ Uses AI to classify buying intent as High, Medium, or Low. 🤖 4️⃣ Identifies the core problem and suggests a safe, non-salesy outreach angle. 💬 5️⃣ Filters only High and Medium intent opportunities. 🚦 6️⃣ Searches LinkedIn for matching decision-makers based on role and seniority. 👥 7️⃣ Enriches lead profiles with emails and company data using RocketReach. 📇 8️⃣ Saves qualified leads into Google Sheets with deduplication logic. 📊 9️⃣ Sends
Scrape & Track Dentist Leads from Google Maps with ScrapeOps, Sheets & Notifications
Overview This n8n template automates the generation of local business leads by scraping Google Maps. It goes beyond basic search results by visiting individual business pages to extract detailed contact information, reviews, and attributes (like LGBTQ+ friendly status). It includes built-in deduplication against a Google Sheet to ensure you only receive alerts for new leads. Who is this for? Marketing Agencies**: Finding local clients for services. Sales Teams**: Building lists of prospects in specific cities. Recruiters**: Finding businesses in specific niches. Researchers**: Gathering data on local business landscapes. What problems it solves Manual Data Entry**: Eliminates the need to copy-paste business details from Maps. Duplicate Leads**: Automatically checks against your database to prevent duplicate entries. Incomplete Data**: Performs a "deep scrape" to get data often missing from list views (websites, full phone numbers, reviews). Delayed Action**: Sends instant alerts via Gmail and Slack so you can act on new leads immediately. How it works Input: Takes a city name via a form (or can be scheduled). Search: Uses ScrapeOps to search Google Maps for your target keyword (e.g